Chapter Historian/Photographer

The role of a historian is essential for the documentation and preservation of the chapter’s activities and milestones. This position ensures that the history, achievements, and experiences of the chapter are captured, recorded, and accessible for future reference. The Chapter Historian / Photographer is considered an “Ad-hoc” position, which means it is a created role not explicitly mentioned in the constitution and by-laws. Such positions are often referred to as “Ad-hoc,” “appointed,” or “informal” roles. These titles indicate that the position was established outside the formal governance structure typically outlined in the organization’s founding documents. It is essential for members to understand the scope and responsibilities of this role to ensure effective documentation and preservation of the chapter’s history and activities.

Here’s a detailed description of the duties, responsibilities, and qualifications required for the historian:

Role of the Historian – The historian serves as an official record-keeper and documentary of the chapter. This individual plays a crucial role in maintaining the legacy of the organization and ensuring that significant events, achievements, and narratives are preserved with accuracy and context.

Qualifications

1. Seniority: The historian should be one of the most senior members of the chapter. This ensures that they possess a deep understanding of the chapter’s values, history, and culture.
2. Experience: Candidates must have prior experience in writing and photography, demonstrating the ability to articulate stories effectively and to visually capture events.
3. Skills: Strong writing, photography, organizational skills, and attention to detail are essential for the role.

Duties and Responsibilities

The historian’s duties encompass a variety of tasks aimed at documenting, preserving, and communicating the chapter’s activities and heritage. These responsibilities include:

Documentation of Events:

1. Attend all chapter meetings, events, and significant activities to document proceedings.
2. Take detailed notes and photographs during events, capturing key moments, speakers, and member interactions.

Writing Reports:

1. Compile comprehensive reports and summaries of chapter activities, including meetings, community service events, and special projects.
2. Create narratives that highlight the chapter’s achievements, challenges, and contributions to the community.
3. Maintain a consistent style and tone in writing that aligns with the organization’s values.

Photography:

1. Capture high-quality photographs of events that can be used for promotional purposes, presentations, and historical records.
2. Ensure that photos are properly organized, labeled, and stored for easy access and retrieval.

Record-Keeping:

1. Maintain an organized archive of all written documents, reports, photos, and other materials related to the chapter’s activities.
2. Develop a system for easy access to records, which can benefit current and future members.

Communication:

1. Regularly share updates and highlights of chapter activities with members through newsletters, reports, or social media.
2. Create engaging content that fosters a sense of community and pride among chapter members.

Collaboration:

1. Work alongside other chapter officials, such as the chairperson or secretary, to ensure that documentation aligns with the organization’s goals and communications strategies.
2. Collaborate with other chapters to gather information on shared events or initiatives for a more comprehensive record.

Historical Preservation:

1. Work on initiatives to preserve the chapter’s history, such as organizing an annual “history night” or creating a digital archive.
2. Encourage members to contribute to the chapter’s history by sharing their experiences and stories.

Education and Outreach:

1. Educate new members on the importance of the chapter’s history and the role of the historian in maintaining that history.
2. Encourage participation and contribution from members to the chapter’s storyline.

The historian plays a pivotal role within the PGBI chapters, acting as the guardian of the chapter’s narrative and achievements. By documenting each event and capturing the essence of the chapter’s activities through writing and photography, the historian ensures that the legacy of the organization is preserved and celebrated. This position not only enhances the chapter’s visibility and outreach efforts but also fosters a sense of unity and pride among the members, connecting them to a shared history and purpose.